[Your Company Name] Board Meeting
Date: [Date]
Time: [Time]
Location: [Virtual Meeting Platform]
Attendees:
Mr. __________ (Director)
Mr. __________ (Director)
Ms. __________ (Legal Consultant)
Ms. __________ (Secretarial Consultant)
Mr. __________: Welcome to the first board meeting for the financial year 2023-24, of ___________ PRIVATE LIMITED. I am ____________, director of the company, participating in this meeting through video conferencing from _______________________. I hereby confirm that I have received the notice and agenda of the first board meeting for the financial year 2023-24. No one other than me is attending or having access to the proceedings of the meeting from this location.
Mr. ___________: I am ______________, director of the company, participating in this meeting through video conferencing from ________________. No one other than me is having access to the proceedings of the meeting from this location. I hereby confirm that I have received the notice and agenda of the Board meeting.
Ms. __________________: I am ____________, legal consultant to the company, participating in this meeting through teleconferencing from ______________, India. No one other than me is having access to the proceedings of the meeting from this location.
Ms. ____________________: I am __________________, secretarial consultant to the company, participating in this meeting through teleconferencing _________________, India. No one other than me is having access to the proceedings of the meeting from this location.
Mr. _________________: The first item to be discussed for the meeting is the election of the Chairman for this meeting. I request the directors to discuss and elect any one of the directors as chairman for this meeting.
Mr. _________________: We decide to elect Mr. ________________ as the Chairman for today’s meeting.
Mr. __________________: Thank you for confirming me as Chairman of this meeting.
Mr. _____________________: It is confirmed that the roll call of directors and invitees present in the meeting is taken, and the requisite quorum is present to commence the meeting. As both the directors are present, there is no leave of absence for this meeting.
Mr. _________________: Yes.
Mr. ______________: Please note that the meeting is held at shorter notice to discuss all the agenda items as circulated in the notice for this meeting. Mr. ______________, kindly confirm.
Mr. _______________: I provide my consent for convening this board meeting at shorter notice to discuss and consider the agenda items of the meeting.
Item 05:
Mr. _____________: The next item for the meeting is to take note of the resolutions by circulation no. 01 to 04 /F.Y. 2023-24 passed by the Board of the Company on April ____, 2023.
Mr. _________: Noted and Approved.
Item 06:
Mr. _______________: The next item for the meeting is to take note of the disclosure of Director’s interest under Section 184(1) of the Companies Act, 2013, received from the directors of the company.
Mr. ____________: Noted and Approved.
Mr. __________________: Resolution in relation to the receipt of disclosure of interest from all the directors stands approved.
Item 07:
Mr. __________________: The next item for the meeting is to take on record the declarations under Section 164(2) of the Companies Act, 2013, received from the directors of the company.
Mr. ________________: Noted and Approved.
Mr. __________________: Resolution in relation to the receipt of the declaration that directors are not disqualified to act as directors of the company stands approved.
Item 08:
Mr. __________________: The next item for the meeting is to consider and approve the authorization of __________, _____ of the company to act as an authorized signatory for signing agreements on behalf of the company.
Directors are requested to consider and pass the necessary resolution in this regard, which was provided under the notes to agenda items of the notice to this meeting.
Mr. __________: I hereby provide my approval for the resolution placed for the said purpose.
Mr. ________________: I also hereby provide my approval for the resolution placed for the said purpose, and accordingly, the resolution is passed with the consent of both the directors present in this meeting.
Item 09:
Mr. _____________: Is there any other item you would like to discuss?
Mr. _________________: No.
Mr. _________________:: Thank you all for attending the meeting. It is hereby taken note that all the resolutions were duly approved, and the requisite quorum was present throughout the meeting.
